If you can legally expire old data, what are you waiting for?? When you have data hanging around, your business is susceptible to certain risks and unnecessary costs, including data breaches, storage costs, legal fees and settlement costs when information gets into the wrong hands. The biggest problem is that without expiring data, it is now unnecessarily available for legal discovery. Before you can let the data go, however, it needs to be handled correctly, either by setting the appropriate retention category and/or by placing some of the data on “litigation hold.”
In this post, we’ll be talking about putting data stored in Veritas Enterprise Vault on litigation hold. This task can be daunting, especially if your organization is large, with multiple locations, but there are ways to make sure you’re protected without dedicating an entire team to this herculean effort!
Examples
The creation of 13,000 Discovery Accelerator cases in each of 6 geographic Enterprise Vault locations could take a team many months or even years to complete. However, with the Legal Hold manager, this can be automated and performed by one part-time person or driven via the provided API integrated with an organization’s existing processes.
Archive Accelerator Legal Hold Manager uses Veritas Discovery Accelerator (DA) to place holds on data stored in Enterprise Vault archives. With this streamlined integration, cases created with Legal Hold Manager can also be managed through DA.
Legal Hold Manager provides an API into Veritas Discovery Accelerator for integration with third-party legal hold software or a customer’s own internal automation. This maximizes efficiency and allows for continued use of existing applications and processes.
Cases
The modern web interface provides a view of the status of all your cases created within Legal Hold Manager, making them easier to manage across multiple Discovery Accelerator databases and servers.
Evergreen Hold
Legal Hold Manager supports scheduled searches for custodians on evergreen hold. We create recurring searches to pick up any new messages that were created since the hold was initially put in place. This ensures that any new data will be captured and placed on hold.
Key Features:
- Automate the creation of thousands of cases in Veritas Discovery Accelerator (DA)
- Support for multiple DA customer databases and servers
- Central view of DA cases across all DA servers and databases within an Enterprise Vault site.
- Dramatically reduces manpower required to place thousands of custodians on legal hold
- Uses throttling to avoid taxing the Enterprise Vault and DA environments
- Provides an API for third-party integration to enable seamless automation
- Custodians, Email addresses and Cases can be fed into the system via .csv files to allow placing bulk holds.
If you have many custodians whose data must be placed on hold in Enterprise Vault, let’s discuss how Legal Hold Manager can help you either through our built-in GUI or via integration with your existing processes.
