vault-solutions.com

Harnessing the Power of Information Governance

Search

The Hidden Cost of “Just One Email.”

by

Most IT leaders don’t worry about email search.
Until one message becomes urgent.

A regulator asks for proof.
Legal needs context.
An exec swears, “It’s in the archive somewhere.”

Without the right approach, that “quick search” turns into IT tickets, delays, and risk exposure.

With a better approach, end users can securely search and restore archived messages themselves—without pulling IT into the weeds.

Actionable takeaways:
➡️ Audit how often IT is asked to retrieve archived email
➡️ Identify where delays introduce compliance or operational risk
➡️ Evaluate whether your archive is usable—or just stored

Modern archive access isn’t about storage.
It’s about speed, control, and confidence—with solutions for users of Arctera Enterprise Vault like our Archive Accelerator Enterprise Search.

💬 Where does archived email slow your teams down today?

If you’re ready to speed things up, we’re happy to help!

Where In the World? The Latest Data Adventures of Vault Solutions

by Leave a Comment

It’s already November, and as we got together for our Quarterly Meeting a few weeks ago to recap the last few months and plan for the end of the year, we realized that Dave has been all over the map, literally! Where have his data adventures taken him?

The Latest Data Adventures of Vault Solutions

The Vault Solutions team kicked off the fall with the Veritas Vision conference in Las Vegas. Eight members of our team spent a few days learning about the latest advancements from Veritas, networking with Google and other partners, meeting with clients and resellers from all over, and showcasing our latest product enhancements. It is always a busy and productive time in Las Vegas, and always, we came back to New Hampshire energized by what’s ahead! 

Since then, Dave’s been on the road working directly with clients and partners looking for ways to enhance their Veritas Enterprise Vault deployments, and the team has been hard at work back home. We’ve been continuing our work improving the already fast and efficient performance of Archive Accelerator Enterprise Search, and simultaneously we’ve been seeing increased traction in its adoption. 

One of the places we’re seeing that surge of interest and sales in in South Africa – hence Dave’s travels across the map! Because of local regulations customers are required to keep their data physically in the country.  Vault Solutions has been working with Veritas, their partners and customers to provide a combination of Enterprise Vault (on-premises) and our Archive Accelerator Enterprise Search product to provide a solution similar to that provided by Enterprise Vault.cloud in other countries that have an Enterprise Vault.cloud data center. 

We’re excited to finish 2017 strong, bringing even faster performance to our customers, preparing for new feature releases, and helping our clients around the world keep their data safe, secure, organized, accessible and in compliance with their local regulations.

SMTP Archiving: How Much Can You Save?

by Leave a Comment

Have you considered using SMTP Archiving with Enterprise Vault? 

These days, we all have incredible amounts of data to store, recall, protect, or otherwise maintain. Emails. So. Many. Emails. 

That’s fine, once you figure out how to keep all those emails safe, secure, and easily recoverable. But then you look at the price tag that comes along with email archiving. Between servers and software, and storage, the numbers can be daunting. 

Increasingly companies are deciding to preserve their email for legal and compliance reasons using an archiving product such as Veritas Enterprise VaultTM, which has been the industry leading solution for 13 years.  

New deployments of Enterprise Vault are typically architected to use SMTP archiving, which is much more efficient than the traditional ‘Journal’ archiving.  According to the Enterprise Vault 12 – Performance Guide, using the ‘old’ way of journaling email from Exchange journal mailboxes, a 16 core server can archive 45,000 messages per hour. However, by using the new SMTP archiving process, the same server can archive 165,000 messages per hour – a 267% increase in performance! 

As an added benefit, the amount of storage space required for a full index of SMTP data is only 9%, compared to 13% for the indexing of Exchange Journal mailboxes (as we did in the “old days”).  That is about a 30% decrease in the amount of storage needed for the index. 

That is a great way to deploy a new EV environment with significantly fewer resources required for journaling, but what about mailbox archiving?  That still works the same way, and a rule of thumb is to use 1 Enterprise Vault Mailbox Archiving server for each 5,000 mailboxes to be archived. 

However, using our new Archive Accelerator Enterprise Search application, mailbox archiving is achieved with typically 1 server per 20,000 mailboxes.  In addition, the storage needed is reduced by using the SMTP archiving options, rather than required separate mailbox archives.   

Here is a graphic to show savings for a sample company: 

Infographic: The Cost Savings of Archive Accelerator Enterprise Search - SMTP Archiving

Don’t lose sight of one important factor here – cost savings could be greater or less based on the number of mailboxes, existing storage costs, and other expenses incurred with your current archiving set up.

We’d be happy to work with you to discover what your savings would be with this new architecture. Contact us today to see for yourself!